The Malta Pug Dog Club Rules


1) NAME & OBJECTS OF THE CLUB
 
The name of the Club shall be The Malta Pug Dog Club.
  
The objects of the Club shall be to promote the breeding of healthy Pugs and to urge the adoption of the British Kennel Club Standard of the Breed upon Breeders, Judges and Show Committees.
 
This is the only standard of excellence in breeding by which Pugs are to be judged and prizes awarded and the Club shall do all in its power to protect and advance the interest of the breed including giving prizes and supporting shows.
 
The Code of Ethics which are adopted by the British Kennel Club and the Guidelines for Members shall be an integral part of the rules and regulations.
 
 
2) MEMBERS OF THE CLUB
 
 The Club shall consist of an unlimited number of members whose names and addresses shall be kept in a register by the Secretary.
 
The register shall be open to inspection by members at all reasonable times and shall be available for inspection if so requested by The Maltese National Canine Federation. 
 
Every candidate for membership shall be proposed by one member and seconded by another, both being fully paid up members, and elected by the Committee.  
The election shall depend upon two-thirds of the majority of the Committee being in favour.
 
Members are not entitled to vote until they have competed 2 months membership.
 
 
3) SUBSCRIPTIONS
 
The annual subscription for the following year shall be proposed by the Committee and approved at the annual general meeting and shall be payable on a members election and thereafter on the first day of January each year. 
No one shall be deemed a member of the Club or be entitled to the privileges of membership until the Annual subscription be paid.
 
It shall be competent for any member to withdraw from the Club by giving notice to the Secretary in writing before 31st December in any year, provided always that such member shall be liable for his or her subscription for the current year in which he or she gives notice and for any other monies due to the Club.  
 
In the case of a husband and wife or joint partnership of dogs, a joint subscription shall be available. Both members of a joint subscription shall receive a vote.  
 
A junior subscription shall be available for those under 18. This does not entitle them to vote. 
The amount of and procedure for joint, and junior subscriptions shall be within the discretion of the Committee. 
 
The Committee may in its discretion offer Honorary Life Membership to anyone who has, in the opinion of a two thirds majority of the Committee, been of particular service to either the Club or the breed. Honorary Life members may attend and vote at General meetings.
 
 
4) MEMBERS FAILING TO PAY ANNUAL SUBSCRIPTION WITHIN ONE MONTH AFTER IT HAS BECOME DUE
 
 Members whose subscription has not been paid when due shall be reminded by the Secretary at a convenient time, if the subscription is still not paid within a month of the reminder, the Committee shall have power to erase a members name from the list of members but they may, on payment of the arrears, re-admit such member to membership at their discretion.
 
 
5) MEMBERS SUSPENDED
 
Any member who shall be suspended under The Maltese National Canine Federation shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification.  
 
If the conduct of any member shall, in the opinion of the Committee, be injurious or likely to be injurious to the character or interests of the Club, the committee may expel him or her. 
This can be done by a two-thirds majority of the committee members present at the meeting when this matter will be discussed. 
 
No person who shall have been expelled or suspended from the Club shall be entitled to recover any portion of his or her subscription, or have any claim against the Club, its Officers or Committee.
 
6) OFFICERS OF THE CLUB
  
The officers of the Club shall consist of a President, Secretary and Treasurer. All committee members shall be elected for two years.
 
7) MANAGEMENT OF THE CLUB
  
The Committee shall be a Committee of six including the President, Secretary and Treasurer. 
Two members of The Committee excluding the Secretary and Treasurer shall form a quorum.  
 
In the case of an equality of votes, the President shall have a second, casting vote.   
 
Any casual vacancy in the elected Committee shall be filled at the next Committee meeting by the nominee who had received the next highest number of votes in the last election, and this member shall serve for the remainder of the two year period. 
 
In the case where there will be no one, the committee can co-opt a member who in their discretion seems fit for the vacant post. Any person elected to Office of President to fill a casual vacancy shall hold Office until the next Annual general meeting, and shall then be eligible for re-election for the next two years.  
 
The offices of Secretary and Treasurer shall be filled and vacated at the discretion of the Committee.  Seven days notice shall be given of Committee meetings, but the Secretary may authorize a meeting on shorter notice at his discretion. 
 
There shall be a meeting of the Committee as often as may be deemed necessary, and in any case not less than four times a year.  
 
A report of the business transacted at all meeting shall be entered in a Minute Book kept for that purpose by the Secretary.   
The Secretary and Treasurer shall keep proper books of accounts showing all receipts and expenditure.  All monies received shall be paid into the Bank Account which shall be in the name of the Club, and operated by the Treasurer and countersigned by the President.
 
8) THE PROPERTY OF THE CLUB
 
The property of the Club shall be controlled by the Committee who shall have the power to make all necessary bye-laws dealing with any matter not provided for by these rules.
 
9) ANNUAL GENERAL MEETING
 
The Annual General Meeting of the Club shall be held once in every year, at a time and place to be decided upon by the Committee.
 
Notification of the Annual General Meeting shall be mailed to each member. At least twenty-eight days notice of the Annual General Meeting shall be given to each member. 
 
All items for the Agenda for the Annual General Meeting must reach the Secretary at least fourteen days before the date of such meeting.
 
The President, when present, and in his or her absence the Secretary, shall be the Chairman of all General Meetings and in the case of an equality of votes shall have a second or casting vote.
 
At each Annual General Meeting the Committee members which would have terminated their office period shall retire from office but be eligible for re-election. If the need arises, Vice-President, Vice-Secretary and Vice-Treasurer shall be elected by the Committee, the office being honorary.
 
Only those who have completed two months membership from the date passed by the Committee are entitled to nominate and vote.
 
No business shall be transacted at an Annual General Meeting of the Club unless notice appears on the Agenda with the exception of routine matters or those which in the opinion of the Chairman of the meeting, are urgent.
 
10) SPECIAL GENERAL MEETINGS
 
The Committee may at anytime, and shall if so required by requisition signed by at least 25 per cent of paid-up members of the Club stating in express terms the nature of the business to be transacted, call a Special General Meeting of the Club at such a time and place as the Committee may determine. 
 
At least fourteen days notice will be given to all members. 
If within twenty one days after such a requisition the Committee do not summon such a Special General Meeting the requisitionists may call the meeting themselves.
 
The notice convening the meeting shall specify the business to be transacted and no other business shall be brought before the meeting.
 
11) PROCEDURE AT GENERAL MEETING
 
At all meetings members with voting rights present shall form a quorum provided at least six are present.
 
Voting will be by a majority on a show of hands unless any member present calls for a ballot before a vote in which ease a secret ballot shall be taken under arrangements made by the Chairman of the meeting.
 
12) CHALLENGE CUP
 
The Committee, if possible, shall organize a yearly breed or all breeds dog show in which trophies will be distributed to the winners. This show will be organized only if the necessary funds are collected beforehand.
 
13) DISPOSAL OF ASSETS

If for any reason the Club shall cease to exist as a Club registered at The Maltese National Canine Federation, all Cups and Trophies shall be returned to the donors, their heirs or executors, or, should this prove impossible they shall be disposed of, with any other assets of the Club in such manner as the Committee shall think fit and the proceeds (if any) after discharging all expenses and liabilities of the Club shall be distributed among the members equally.
 
 
14) CLUB JUDGING LIST
 
If there will be persons who are qualified to judge Pugs, their names will be distributed to other local and foreign clubs upon request.
  
 
15) ALTERATION OF RULES
 
These Rules shall not be altered or added to except at the Annual General Meeting, or any Special General Meeting of the Club. 
Notice of the alterations shall be given in accordance with the rules, and a two-thirds majority of those present is required to carry any alterations or additions.
 
16) COURT OF APPEAL
 
The Maltese National Canine Federation shall be the final Court of Appeal in all matter of dispute.
 
 
17) FEDERATION

The Club shall not join any other Federation of Clubs other than that which is affiliated with or other Clubs / Societies except in the case of other overseas Pug Breed Clubs.
 
 
18) MAINTENANCE OF TITLE FEE

The Officers acknowledge that during the month of January each year, maintenance of Title fee will be forwarded to The Maltese National Canine Federation by the Secretary for the continuance of registration. 
The Officers also acknowledge their duty to inform The Maltese National Canine Federation of any change of the Secretary which may occur during the course of the year.

 
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